This repository serves as the central hub for the governance, safety, and operational standards of Marymede Catholic College. Our policies are designed to ensure a safe, inclusive, and high-quality learning environment for all students while maintaining compliance with Melbourne Archdiocese Catholic Schools (MACS) directives and Victorian legislative requirements.
🛡️ Child Safety and Wellbeing (PROTECT)
At the heart of our mission is the safety of our students. These documents outline our zero-tolerance approach to child abuse and the mandatory reporting obligations of all staff to ensure a proactive culture of safety.
🩺 Student Health and Medical Management
These policies govern the physical wellbeing of our students on campus. You will find specific protocols for Anaphylaxis, Asthma, and Diabetes, alongside the Administration of Medication Policy and First Aid Procedures. These guidelines ensure that student medical needs are managed with professional care and clear communication with families.
🏫 School Operations and Duty of Care
These outline the daily expectations for staff and student conduct. We include the Duty of Care Policy, Supervision Procedures, and Attendance Policies. We also cover logistics for learning beyond the classroom, including the Excursions, Camps and Travel Policy, and the corresponding risk assessment templates.
💻 Digital Learning and Privacy
Governing our digital footprint, these documents include the ICT Acceptable Usage Policy for students and staff, Cyber Security standards, and our Privacy Policy. These ensure that our use of technology is ethical, secure, and respectful of personal data.
🤝 Community, Enrolment, and Governance
Building a strong partnership between home and school is vital. Here you can find Enrolment Agreements, Parent/Guardian/Carer Codes of Conduct, and information regarding the School Advisory Council. It also includes the Complaints Handling Policy, providing a clear pathway for transparent communication and resolution.
📈 Teaching, Learning, and Student Support
Our commitment to academic excellence is detailed in the Assessment and Reporting Policy, Student Behaviour Policy, and the Student Acceleration and Retention Policy. These frameworks ensure that every student’s educational journey is supported, measured, and celebrated.
Note to Staff: Many of these processes—particularly those involving Risk Assessments, Excursions, and Annual Reviews—are managed and recorded through EMS360, which can be accessed via the SIMON portal.
Care, Safety and Welfare of Students
- Administration of Medication Policy
- Anaphylaxis Policy
- Anaphylaxis Policy for MACS Schools
- Anaphylaxis Procedures: (file attached)
- Annual Anaphylaxis Checklist for Principals
- Emergency Response to Anaphylactic Reaction
- Individual Anaphylaxis Management Plan
- Risk Management Checklist for Off-site Activities
- Risk Minimisation Strategies for Schools: (file attached)
- Attendance Policy for MACS Schools
- Bullying Prevention Policy – MACS
- Bullying Prevention Policy – Marymede
- Closed Circuit Television Policy
- Duty of Care Policy for MACS schools
- Excursions, Camps and Travel Policy – MACS Schools
- School Excursions Procedures
- Camps Procedures – MACS Schools
- School Excursions Checklist – Template for Schools
- School Camps Checklist (including interstate travel) – Template for Schools
- Event and Activity Risk Assessment – Template for Schools
- International Travel Procedures – MACS Schools
- International Travel Checklist – Template for Schools
- First Aid Policy for MACS schools
- First Aid Policy – Marymede
- ICT Acceptable Usage Policy – Students
- Pastoral Care Policy for MACS Schools
- Pastoral Care of Students relating to Gender Policy
- Supervision Policy for MACS Schools
- Medical Management Policy for MACS schools
- Medical Management Policy – template for schools
- Medical Management Procedures
- Medical Management Plan
- Medical Management Plan – for students diagnosed with cancer
- Medical Management Plan – for students requiring oral eating and drinking support
- Medical Management Plan – for students with an Acquired Brain Injury (ABI)
- Medical Management Plan – for students with Cystic Fibrosis
- Medical Management Plan – for student requiring transfer and positioning support
- Student Health Support Plan and Guidelines
- Communication Plan
- Medical Management Flowchart
- Medication Authority Form
- Toileting, Hygiene and Menstrual Management Plan
- Student Behaviour Support Policy for MACS schools
Child Safety and Wellbeing
- Advice to principals regarding changes to MACS board-approved policies and forms
- Child Safety and Wellbeing Policy: (file attached)
- Child Safety and Wellbeing Procedures
- Child Safety Code of Conduct
- Child Safety Recruitment Procedures
- Engaging Families in Child Safety Procedures
- PROTECT: Identifying and Responding to Abuse – Reporting Obligations Policy
- PROTECT Procedure: Police or Child Protection Interviews at school
- PROTECT Procedure: Responding to Requests from Victoria Police and Child Protection
- PROTECT Procedure: Informing staff of reporting obligations
- PROTECT Procedure: Responding to offences under the Crimes Act 1958 (Vic)
- PROTECT Procedure: Responding to all forms of child abuse
- PROTECT Procedure: Responding to student sexual offending
- Reportable Conduct Policy
Complaints Handling
- Advice to principals regarding changes to MACS board-approved policies and forms
- Complaints Handling Policy for MACS Schools
- Complaints Handling Policy – template for schools
- Compliants Handling Procedures for MACS Schoolsm (file attached)
- Complaints Handling Procedures for MACS Schools
- Complaints Handling Procedures – template for schools
- School Community Safety Order Scheme Internal Review Process
- School Community Safety Order Scheme Internal Review Form
Curriculum
- Advice to Principals regarding changes in MACS Board-approved policies and forms
- Curriculum, Assessment and Reporting Policy
- Curriculum, Assessment and Reporting Overview for Parents and Carers
Employment
- Advice to principals regarding changes to MACS board-approved policies and forms
- Claim for Reimbursement of Expenses Incurred – schools
- Code of Conduct for MACS staff
- Employment and Sponsorship of Visa Holders and Overseas Workers Policy
- Engaging Workers through Labour Hire Providers Policy
- Grievance Procedures
- Health, Safety and Wellbeing Policy
- Leave without Pay Procedures
- Secondary School Principal Motor Vehicle Procurement and Use Policy
- Sexual Harassment and Related Unlawful Conduct Policy
- Travel Policy
- Workforce Screening and Accreditation Policy
- Workplace Bullying Prevention Policy
Enrolment
- Advice to Principals regarding changes in MACS Board-approved policies and forms
- Enrolment – All Schools
- Enrolment Policy for MACS schools
- Enrolment Policy: Parent/Guardian/Carer Code of Conduct
- Enrolment Policy: Student Code of Conduct
- Enrolment Variation Application Guidelines
- MACS Guidelines for Enrolment Maximisation
- MACS Private Income Policy
- Student Retention and Acceleration
- Student Acceleration and Retention Policy
- Student Acceleration and Retention Policy for MACS schools
- Full Fee Paying Overseas Students
- Dependant and Temporary Full-Fee Paying Overseas Student (FFPOS) Procedure
- International Students – Standard – Tuition and Non-tuition fees
- International Students – Temporary – Fee Schedule
- International Students – Dependant – Fee Schedule
- Digital intake and triage via new updated application form hosted on Enquiry Tracker (ET)
- Full Fee Paying Overseas Students Extreme Financial Hardship Procedure and Application Form
- Primary Schools
- Enrolment Policy – Template for primary schools
- Enrolment Agreement – Template for primary schools
- Enrolment Agreement – community languages
- Enrolment Form – Primary
- Enrolment Form – community languages
- Arabic (under review)
- Filipino (under review)
- Vietnamese (under review)
- School Family Occupation Index: Parent Occupation Groups
- Concessional Fee Program – Procedures
- Concessional Fee Program – Procedures – Frequently Asked Questions
- Concessional Fee Notice
- Concessional Fee Program – Procedures – template for schools
- School Fees Concession Program – Application Form
- School Fees Concession Program – Letter to Applicant – Approved
- School Fees Concession Program – Letter to Applicant – Declined
- Secondary Schools
- Enrolment Policy – Template for secondary schools
- Enrolment Agreement – Template for secondary schools
- Secondary School Enrolment Agreement – community languages
- Enrolment Form – Secondary
- Enrolment Form – community languages
- Arabic (under review)
- Filipino (under review)
- Vietnamese (under review)
- School Family Occupation Index: Parent Occupation Groups
Financial
- Advice to principals regarding changes to MACS board-approved policies and forms
- Debtor Management and Recovery Procedures
- Deductible Gift Recipient Funds Policy
- External Audit Policy
- Financial Reporting and Controls Policy
- Fixed Assets and Depreciation Policy – Schools
- Fraud Prevention Policy
- Gifts and Entertainment Receipts and Expense Policy
- Modern Slavery Policy
- Operational and Capital Budgets Policy
- Parents and Friends Policy
- Payroll Procedures – MACS Secondary and Specialist Schools
- Principal Financial Handover Policy
- Procurement and Contract Management Policy
- Related Parties Policy
- Specified Trading Activities Policy
- Sponsorship Policy
Governance
- Advice to principals regarding changes to MACS board-approved policies and forms
- Cyber Security Policy
- Conflict of Interest Policy
- Democratic Principles Statement
- Data Policy
- MACS Governance Statement
- Privacy Policy
- MACS Responsible Persons Policy
- School Philosophy Statement
- School Advisory Councils
- Whistleblower Policy
Infrastructure
- Advice to principals regarding changes to MACS board-approved policies and forms
- Building Compliance and Essential Safety Measures Policy
- Building Compliance and Essential Safety Measures Procedures
- Infrastructure Benchmarking Policy
- Maintenance and Asset Management Policy
- Major Capital Projects Policy
- School Maintenance Plan – template for schools
- School Master Plan Policy
- School Property Policy
- Supplementary Capital Fund Policy